Passport Services
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HIGHLIGHTS

  • All NRIs/PIOs must register with the Indian Embasy through online facility.
  • Passport is a valuable document. It should always be either in your own custody or in the custody of a person duly authorized by you. It must not be altered or mutilated in any way. If lost or destroyed, the fact and circumstances should be immediately reported to the nearest Indian Mission and to the local police.
  • It is an offense under the Passports Act 1967 to give false information in the Application Form. Passport facilities can be denied on grounds of suppression of factual information, submission of false particulars, willful damage of Passport and for making unauthorized changes in the Passports.
  • It is an offence to hold more than one valid Passport at a time. Those Indian citizens acquiring citizen ship/Passport of another country should immediately, surrender their Indian Passport to the nearest Indian Embassy/Consulate.
  • Please keep a photocopy of your Passport in a safe place. Without this, issuance of a duplicate Passport in case of loss/damage/theft may be delayed. It is also useful to email a scanned copy of your Passport and Visa to yourself.
  • Please check the expiry date of your Passport on receiving it for the first time and remember to get your Passport renewed well in advance of the expiry date.
  • An Applicant has the option to apply for an ordinary Passport booklet of 36 pages or Jumbo Passport booklet of 60 pages with ten year validity. The option should be clearly indicated in the application itself.
  • Documents in Arabic should be accompanied by typed English translation from authorized translator.
  • Supportive documents like Marriage Certificate, Birth Certificate, Affidavits, etc. should have been pre-attested in India by the Ministry of External Affairs, New Delhi.
  • The validity of a Passport can be extended up to 10 years from the date of issue, in case a person is holding a short validity Passport. No fee is charged for such extension of a short validity Passport.
  • Please keep a margin of 45days for issuance of a new Passport from the date of Application.

 

JURISDICTION

Jurisdiction of the Embassy of India, Tripoli, extends to Libya and Malta.

Note: Those who are permanent resident in India but presently are in Libya on Visitor Visa are advised to apply in their area of permanent residence in India. Applications from such applicants are accepted only in exceptional situations and Passports valid for a maximum of one year can be issued subject to no objection from the concerned authorities.

TIMINGS/EMERGENCY SERVICE

Consular services are accepted between 0900 to 1200 hours on all working Sunday to Wednesday. Applications are accepted after 1200 hours only in case of emergencies, such as death or serious illness in the family.

Passports and other documents, irrespective of date or time of submission, are delivered only between 1500 to 1600 hours on working Sunday to Wednesday. This does not apply to services where prior approval is required from the authorities in India.

An additional amount of US$ 90 is charged for rendering emergency service. This service is available only in cases of genuine emergency. For issue of Machine Readable Passport it may take upto 45days so applicants are advised to apply well in advance.

TATKAL SERVICE

Tatkal or express service can be availed by the applicants wherein service is delivered on priority basis by paying extra prescribed fee of USD 150 or equivalent Libyan Dinars @ official rate of exchange of the month. This service will not be provided on the Passports which need references from the Ministry of External Affairs or the Passport Issuing Authorities and it is basically to facilitate those applicants who are not based in Tripoli and cannot afford to stay longer time.

SERVICES ON PASSPORTS
Re-issue of Passport:

A new Passport can be issued 
(i) on expiry of current passport 
(ii) one year before the expiry of current Passport and also post expiry of the current Passport which has an initial validity of 10 years. 
In case of insufficient blank pages in the current passport, A new Passport of 10 years validity is issued, since the system of issuing additional booklets has been discontinued. Child’s name cannot be entered in parent’s Passport any longer therefore new passport is issued to the child. Upon reissuing, previous Passport is cancelled but the valid visa thereon remains valid.

Requirements:

  1. The Application Form must be completely filled in and signed by the applicant and should be submitted in person.
  2. 4 Passport size (35 mm x 45 mm) identical photographs showing frontal view of full face with white background.
  3. In case the current or recently expired Passport having valid Residence Visa, the application should be submitted along with photocopies of relevant Visa. If any additional booklet(s) have been issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  4. Tatkal or emergency service scheme is not applicable if passport is expired over a year before. A reference is also made to the issuing authority in the above case and service will be provided after receiving clearance from the issuing authority.
  5.  

Re-Issue of Passport expired more than one year

Applications for expired (over a year) Passports must be submitted in person by the applicant and not sent by post. Tatkal Scheme is not applicable in such cases. In case the applicant has valid visa on the expired Passport, full validity Passport can be issued subject to the fulfilling of other conditions. In the situation of expired visa, the applicant can be issued short validity Passport and after obtaining the visa, full validity Passport can be issued.

Change of name subsequent to marriage/remarriage/divorce/ death of spouse

For Change of name subsequent to marriage/ remarriage / divorce/ death of spouse, applicant will be required to apply for new Passport enclosing Marriage Certificate/Death Certificate/Divorce Decree, as the case may be, with the application.

Requirements:

  1. Application form for a new Passport in changed name/surname;
  2. 4 (four) Passport size (35 mm x 45 mm) identical photographs showing frontal view of full face with white background;
  3. The current Passport along with photocopy of valid visa is required to be enclosed. In case any additional booklet has been issued the same needs to be furnished along with the original Passport; (iv) Original Marriage Certificate with a photocopy and self-attested photocopies of Passports of his/her spouse. Or Divorcees applying for a change of name are required to furnish a Divorce Decree authenticated by the Court. Or In case of change of name following death of spouse, copy of Death Certificate of spouse. Or remarried applicants applying for change of name/change of spouse name will be required to produce Divorce Decree/Death Certificate in respect of first spouse, Marriage Certificate from the Registrar of Marriages and photocopy of present spouse’s Passport.
  4.  

Change of name – other cases

Applicants seeking to change first name or surname or both are required to place advertisements to that effect in a prominent daily newspaper of area of permanent address in India. Original clippings of these advertisements (newspaper page) along with a sworn Affidavit in the prescribed format are required to be furnished with the application.

Requirements:

  1. Application form for a new Passport in changed name/surname;
  2. 4 (four) Passport size (35 mm x 45 mm) identical photographs showing frontal view of full face with white background;
  3. The current Passport having valid Visa or Residence Permit is required to be enclosed with photocopies of detail pages and Visa. In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished;
  4. Original clippings of advertisement. (newspaper page); and
  5. Sworn Affidavit in the prescribed format.
  6.  

Addition/deletion of Spouse’s name

For Addition/deletion of spouse’s name, applicant will be required to apply for new Passport enclosing copy of Marriage Certificate/Death Certificate/Divorce Decree, as the case may be, with the application.

Requirements:

  1. Application form completely filled in and signed;
  2. 4 (four) Passport size (35 mm x 45 mm) identical photographs showing frontal view of full face with white background;
  3. The current Passport having valid Visa or Residence Permit is required to be enclosed with photocopies of detail pages and Visa. In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished;
  4. Original Marriage Certificate with a photocopy and self-attested photocopies of Passports of his/her spouse. 
    Or Divorcees applying for a change of name are required to furnish a Divorce Decree authenticated by the Court. Or in case of change of name following death of spouse, copy of Death Certificate of spouse. Or remarried applicants applying for change of name/change of spouse name will be required to produce Divorce Decree/Death Certificate in respect of first spouse, Marriage Certificate from the Registrar of Marriages and photocopy of present spouse’s Passport.
  5.  

Change of address

To change Indian address in the Passport, applicant must provide original documents establishing new address in the form of utility bills, latest monthly bank statements, or property papers etc.

Change of signature

For changing signature in the Passport, application for new Passport has to be made and the applicant must append his/her old signature along with new signature on the second page of the Passport application form along with the following documents.

Requirements:

  1. Application form completely filled in and signed;
  2. 4 (four) Passport size (35 mm x 45 mm) identical photographs showing frontal view of full face with white background;
  3. The current Passport having valid Residence Visa is required to be enclosed. In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished.
  4.  

Change in appearance

If your appearance has changed significantly since your last Passport was made, you can apply for a fresh Passport with a recent photograph.

Requirements:

  1. Application form completely filled in and signed;
  2. 4 (four) Passport size (35 mm x 45 mm) identical photographs showing frontal view of full face with white background;
  3. The current Passport having valid Visa is required to be enclosed along with photocopies of detail pages and Visa. In case the latest Passport is additional booklet(s) issued to the original Passport, the additional booklet(s) plus the original Passport must be furnished; and (iv) A sworn Affidavit in the prescribed format.
  4.  

Issue of duplicate Passports or Emergency Certificates in lieu of damaged or lost Passports

Applications for lost/damaged Passports must be submitted in person by the applicant and not sent by post

Requirements:

  1. Application form completely filled in and signed;
  2. 4 (four) Passport size (35 mm x 45 mm) identical photographs showing frontal view of the face with white background; (two) additional photographs may be required in some cases where Police verification in India needs to be done;
  3. A Police Report regarding lost or stolen Passport;
  4. A photocopy of lost Passport/damaged Passport;
  5. A sworn Affidavit in the prescribed format;
  6. Proof of legal stay permission in Libya. It is necessary to furnish proof of a valid Visa or Residence Permit. If there is no valid Visa or Residence Permit then a short validity Passport for one year would be issued and this could be renewed on annual basis till the Passport holder obtains a valid Visa or Residence Permit, thereafter a full validity Passport can be issued.
  7.  

Issue of Emergency Certificate for one-way travel to India

Requirements for issue of an Emergency Certificate for one way travel to India in case of non-availability of a valid Passport with the applicant and where a new Passport cannot be issued immediately, are as under:

  1. Emergency Certificate Form;
  2. Letter from sponsor;
  3. Affidavit regarding nationality;
  4. Proof of Identity/Passport copy/Driving License, etc.;
  5. Four recent passport size photographs (one pasted on the application form) showing full frontal view of the face against a plain, light background.
  6.  

Issue of Passport to new-born child and birth registration

Every new born child will be issued separate passport since the inclusion of child’s name in the parent’s Passport has been discontinued. The birth of every child born to Indian parents in Libya requires to be registered with the Embassy of India, Tripoli. A Birth Certificate is issued by the Embassy to the child after registering his/her name as an Indian national. A separate Passport would be issued to the new born thereafter.

Requirements:

  1. Original Birth Certificate issued by the concerned authority in Libya;
  2. Notarized English translation;
  3. New Passport form duly signed by both parents (child’s thumb impression should be affixed in the “Signature Boxes”);
  4. Passport of both the parents along with a photocopy of the same;
  5. copy of Marriage Certificate if husband’s name is not included in wife’s Passport and vice versa;
  6. 4 passport size photograph of the child;
  7. Affidavit of parents for separate Passport in Favor of minor child (to be signed by both the parents)
  8.  

Issue of Passport to the minor children (below 18 years)

Minors are issued passports with validity of 5 years or up to attaining 18 years, whichever is earlier. Passport applications should be signed by both the parents and also have child’s signature or thumb impression in the “Signature Boxes” be signed by both parents. The Child should be physically present at the time of seeking the passport service. Minors between the age of 5 and 18 years have the option to apply for a full validity Passport (ten years), as well as for renewal, by fulfilling the requirement as applicable for issue of Passports to persons above 18 years of age.



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